Rules of

Disclamer: English version of rules are machine translated, original rules are in finnish.

1. Name and domicile of the association

The name of the association is Kuopio Hacklab ry, and its domicile is Kuopio.

2. Purpose and nature of activities

The association is a politically and religiously non-aligned association, which through its activities seeks to develop and promote scientific, technical, artistic and handicraft hobby opportunities for its members and the surrounding area. In order to achieve its purpose, the association seeks to acquire premises and equipment for its members to use. The association may also engage in educational, informational and publishing activities and organize sightseeing trips. To support its activities, the association may, after obtaining the appropriate permit if necessary: ​​– collect membership fees, – accept grants, donations and wills, – organize collections, lotteries, markets, events and – own the immovable and movable property necessary for its activities.

3. Members

A person who accepts the purpose and rules of the association may be accepted as a full member of the association. A private person or a legal entity that wishes to support the purpose and activities of the association may be accepted as a supporting member. Full members and supporting members are approved by the association’s board of directors upon application.

4. Resignation and expulsion of a member

A member has the right to resign from the association by notifying the board or its chairman in writing or by notifying the resignation at a meeting of the association to be recorded in the minutes. The board may expel a member from the association if the member has failed to pay his or her due membership fee or has otherwise failed to fulfill the obligations to which he or she has committed himself or herself by joining the association or has caused significant damage to the association through his or her conduct within or outside the association or no longer meets the conditions of membership specified in the law or in the association’s rules.

5. Joining and membership fees

The size of the joining fee and annual membership fee charged to regular members and supporting members shall be decided separately for each group of members by the association’s meeting.

6. Board

The affairs of the association shall be managed by the board, which shall consist of a chairman elected at the association’s meeting and 3-7 other members. The board’s term of office shall be two years. The board shall elect a vice-chairman from among its members and shall appoint a secretary, treasurer and other necessary officials from among its members or from outside.

The board shall meet at the invitation of the chairman when he or she deems it necessary or when at least half of the board members so request.

The board shall have a quorum when at least half of its members, including the chairman or vice-chairman, are present. Voting shall be decided by a simple majority of votes. In the event of a tie, the chairman’s vote shall be decisive. Regular members shall have the right to examine the board’s minutes upon request.

7. Writing the name of the association

The name of the association may be written by the chairman of the board. The name of the association may also be written by the vice chairman, secretary or treasurer, two of them together.

8. Fiscal period and auditing

The fiscal period of the association is the calendar year. The financial statements with the necessary documents and the annual report of the board must be submitted to the auditors no later than one month before the spring meeting. The auditors must submit their written statement to the board no later than two weeks before the spring meeting.

9. Meetings of the association

The association holds two regular meetings each year. The spring meeting of the association is held in February-May and the autumn meeting in September-December on a date determined by the board. An extraordinary meeting is held when the meeting of the association so decides or when the board deems it necessary or when at least one tenth (1/10) of the association's voting members request it in writing for a matter specifically notified to the board. The meeting must be held within thirty days of the request for it being made to a member of the board. At the meetings of the association, each full member has one vote. If a member with voting rights is unable to attend, he or she may authorize a proxy from among the members of the association to represent him or her at the meeting. Each member of the association may only represent one member by proxy. A member in favor has the right to be present and speak at the meeting. Unless otherwise provided in the rules, the decision of the association meeting shall be that opinion supported by more than half of the votes cast. In the event of a tie, the vote of the chairman of the meeting shall be decisive.

10. Convening of meetings of the association

The board must convene the meetings of the association at least two weeks before the meeting by mail or by email to the members.

11. Ordinary meetings

The following matters shall be discussed at the spring meeting of the association:

opening of the meeting

electing the chairman, secretary, two scrutineers and, if necessary, two tellers

ascertaining the legality and quorum of the meeting

approving the meeting's agenda

presenting the financial statements, annual report and auditors' statement

deciding on the confirmation of the financial statements and granting discharge from liability to the board of directors and other accountable persons

discussing other matters mentioned in the notice of the meeting.

The following matters shall be discussed at the association’s autumn meeting:

opening of the meeting

electing the chairman, secretary, two scrutineers and, if necessary, two tellers

ascertaining the legality and quorum of the meeting

approving the meeting’s agenda

confirming the action plan, income and expenditure estimate and the amounts of membership and membership fees for the following calendar year

electing the chairman of the board and other members

electing one or two auditors and their deputy auditors

discussing other matters mentioned in the notice of the meeting.

If a member of the association wishes to have a matter discussed at the association’s spring or autumn meeting, he or she must notify the board in writing in good time so that the matter can be included in the notice of the meeting.

12. Amendments to the rules and dissolution of the association

A decision to amend the rules and dissolve the association must be made at the association’s meeting by at least a three-quarters (3/4) majority of the votes cast. The notice of the meeting must mention any changes to the rules or the dissolution of the association. When the association is dissolved, the association's funds are used to promote the association's purpose in the manner determined by the meeting deciding on the dissolution. When the association is dissolved, its funds are used for the same purpose.

Disclamer: English version of rules is machine translated, original rules are in finnish.